I have been thinking about Kristine’s comment about Studio B feeling like workshops weren’t an option. I have been supportive of workshops from the beginning but obviously it needs to be formalized at this point. While Ernestine and I are on the same page, more or less, regarding workshop definition and duration I do think it’s reasonable to make studio b workshops over a maximum of two weekends (1-4 days) in the hopes that this may bring a kids pottery workshop/instructor out of the woodwork;) I am also agreeing with a workshop cap as the way to further differentiate this activity from classes. The losers in this scenario are ofc the regular open studio weekend folks but maybe it will balance out in practice. Workshop proposals 1) Workshops can be 1 - 4 days in length. They should focus on a specific skill or learning outcome that can be achieved in a compressed time period. In Studio B (pottery studio) this can be split over a maximum two week period if need be. 2) Both weekend hosts in Studio B are aware that the (Sat / Sun) open studios may be bumped for a workshop. 3) Workshop host fee and workshop price is negotiable. 4) Any workshop host (studio A + B) is limited to a maximum of 4 workshops total per calendar year. 5) Please present a description and timeline of what will be learned in your proposed workshop 6) Workshop presenters need to figure out a labour/host fee and material costs prior to contacting the Art Machine to settle on a fair price. We can accommodate 8 people in studio B and 10 in studio A for workshops depending on the particular material needs. 7) Advertising the workshop is the shared responsibility of both HDAC and the workshop presenter. If we are not able to register the required number of participants a week prior to the beginning the workshop will be canceled. 8) If a workshop has to be canceled twice in a row due to low registration HDAC reserves the right to waive all remaining workshops. Let me know if this looks ok to you folks and I can put it online (website and call out) this afternoon. R Ryan Witt Art Machine Program Coordinator Hope & District Arts Council PO Box 546 Hope BC V0X 1L0 Phone 604 869-3400 We acknowledge that the Hope & District Arts Council lies on the traditional, ancestral and unceded territories of the Stó:lō people, particularly the Chawathil, Union Bar and Yale First Nations Kristine Pérez de León Feb 12, 2026, 11:36 AM (5 days ago) to me, Janet, BC Hi Ryan, Thank you for your prompt attention to this. Below are my thoughts in red. I have been thinking about Kristine’s comment about Studio B feeling like workshops weren’t an option. I have been supportive of workshops from the beginning but obviously it needs to be formalized at this point. While Ernestine and I are on the same page, more or less, regarding workshop definition and duration I do think it’s reasonable to make studio b workshops over a maximum of two weekends (1-4 days) in the hopes that this may bring a kids pottery workshop/instructor out of the woodwork;) I am also agreeing with a workshop cap as the way to further differentiate this activity from classes. The losers in this scenario are ofc the regular open studio weekend folks but maybe it will balance out in practice. I don't think the open studio folks should lose out; I think we could add in the terms below that workshops can only be scheduled when studio space permits. Studio B open studio is currently only from 930am-12pm. Workshops could still be Sats & Suns 1-4pm or 5-9pm for example. Workshop proposals 1) Workshops can be 1 - 4 days in length. They should focus on a specific skill or learning outcome that can be achieved in a compressed time period. In Studio B (pottery studio) this can be split over a maximum two week period if need be. wheel pottery workshops could function with 3 sessions over 2 weeks but note it would require students to come back a week or so after their last class to pick up their work. wheel workshops would need to be structured strictly to work so people could complete their work ie week 1 session 1: technique teaching & throwing, week 1 session 2: trimming (no throwing; or teach how to use heat gun to throw and trim same day), week 2 session 3: cleaning up bisqued work and glazing, then students pick up work on their own time during studio hours or something at a later date. I think it's really important to make workshop hosts stick to that (make participants stick to that) as I've been in some class series where people are all at different stages in their work on various days and they're trying to do a bunch of different things instead of focusing on one aspect and it makes for a crappy participant experience as the teacher isn't focused as they're having to manage so many different things so you don't really get instruction; just someone to ask questions to if you want. 2) Both weekend hosts in Studio B are aware that the (Sat / Sun) open studios may be bumped for a workshop. I don't think we should do this. I think it should be the opposite, prioritizing our class instructors and open studio hosts. Ie Workshops may only be scheduled when there are no other classes/open studios taking place. 3) Workshop host fee and workshop price is negotiable and must be agreed upon by both the workshop host and HDAC. this should be combined/added to #6 4) Any workshop host (studio A + B) is limited to a maximum of 4 workshops total per calendar year. 5) Please present a description and timeline of what will be learned in your proposed workshop as well as a short bio about your relevant experience. 6) Workshop presenters need to figure out a labour/host fee and material costs prior to contacting the Art Machine to settle on a fair price. Workshop teachers should let us know what their desired amount is, but in response will be advised of the maximum amount we will agree to, which HDAC will calculate internally based on reasonable fee to participants, material costs, as well as minimum and maximum number of students plus our admin fee. [internal info only: this should be 20% on top of all hard costs] As of Feb 2026, while we can accommodate a maximum of 8 students people in studio B and 10 in studio A for workshops depending on the particular material needs, the workshop host fee will be based on the typical breakeven point of 5 students being enrolled. 7) Advertising the workshop is the shared responsibility of both HDAC and the workshop presenter. If we are not able to register the required number of participants 48 hours a week prior to the beginning of the workshop, it will be canceled and no fee will be paid to workshop teacher. 8) If a workshop has to be canceled twice in a row due to low registration, HDAC reserves the right to waive all remaining any subsequent workshops scheduled or proposed by the same workshop host in the same calendar year.