2020 COVID-19 Safety Plan

Gallery Guidelines |   LAST UPDATED  October 29, 2020

Step 1

Workers have determined areas where people gather, where tasks are done which are close to members of the public. Tools, machinery and equipment which are shared by workers and frequently touched items have been identified.

Step 2

Information, input and guidance has been sought from WorkSafeBC and BCCDC, and the Art Gallery site. Volunteer staff, the Executive Director and Hope and District Arts Council board members have been involved through direct dialogue and Zoom meetings. 

First Level- Elimination 
  • Desk area cordoned off to maintain the single volunteer staff’s physical distancing to 2 m.

Second Level- Engineering Controls
  • Plexiglass barrier hung at desk area to process purchases with the debit machine

  • Debit machine moved to that countertop.

Third Level- Administrative Controls
  • Rules and guidelines adapted to the gallery from WorkSafeBC and BCCDC sites

  • Occupancy limits decided, one visitor or one “bubble “ per room (total of 5 rooms) to ensure distancing; check hallway is vacant before use visitor traffic flow protocol established as there is no way to establish a loop.

  • Washroom designated for staff only.

  • The gallery will start opening slowly to allow for education of volunteer staff at the start of their first shift. We will open only for Thursday to Sunday., from 11-3 pm. As Dr. Henry advises and as we refine our procedures, we will slowly expand hours.

  • Cleansing and hand sanitizer materials are in place throughout the gallery with accompanying signage. Guidelines for each have been developed and a written copy will be posted at the desk.

  • The details of the guidelines are available from the Executive Director at hopedistrictartscouncil@gmail.com  for WorkSafeBC if requested; “2020 Volunteer Guidelines adapted for HAG from WorkSafeBC” or “2020 Working Alone Guidelines for HAG” 

  • We require that all members and visitors will wear masks while on the premises.

  • Posters for the front door will include limits of visitors, cough and sneeze coverage, prevent Covid 19 symptoms, as required.

  • Hand cleansing posters will be at sanitizer stations.

  • Unnecessary tools and equipment have been removed from the desk and kitchen areas. Volunteer staff have been advised to bring their own supplies. 

Step 3
  • Workplace policies addressing illness symptoms of Covid 19 developed and posted on the front door. To be reviewed with all staff before starting.

  • Visitors are limited as per poster on front door.

  • Working alone guidelines have been developed and strategies are to be reviewed with all staff prior to starting. Details available from the Executive Director for WorkSafe BC if requested; 

  •  “2020 Working alone Guidelines for HAG” 

  • Illness policies have been developed and are to be reviewed with all staff before starting. These are included in the “2020 Volunteer Guidelines adapted for HAG from WorkSafeBC” listed above.

Step 4 
  • Communication plans and training policies that address new policies and procedures are addressed in the identified documents listed above. WorkSafeBC recommended signage is in place.

  • HDAC board members who are also volunteer staff will undertake the training of other volunteers and be available for ensuring policies and procedures are being followed. The staffing co-ordinator will also be available for volunteer assistance with upholding and refining policies and procedures.

Step 5
  • All members will be encouraged to monitor risks and offer suggestions for improvement to identified HDAC board members and the staffing co-ordinator.

Step 6
  • The training plan has been developed for the volunteer staff, including the use of products for hand cleansing and disinfecting, as outlined in “2020 Volunteer Guidelines adapted for HAG from WorkSafeBC”, listed above.

The Hope & District Arts Council 
PO Box 546  |  349 Fort Street  | 
 Hope BC  V0X 1L0    

hopedistrictartscouncil@gmail.com   |  604-869-3400