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2020 COVID-19 Safety Plan

Gallery Guidelines |   LAST UPDATED  November 19, 2020

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Step 1

Workers have determined areas where people gather, where tasks are done which are close to members of the public. Tools, machinery and equipment which are shared by workers and frequently touched items have been identified.

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Step 2

Information, input and guidance has been sought from WorkSafeBC and BCCDC sites, volunteer staff, the Executive Director and Hope and District Arts Council board members.

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First Level- Elimination

  • Desk area cordoned off to maintain the single volunteer staff’s physical distancing to 2 m.

  • Manuals removed. Bookkeeping process streamlined.

Second Level- Engineering Controls

  • Plexiglass barriers hung at counter top areas with the debit machine, jewelry case.

  • Another is to be hung by staff desk area.

  • Debit machine moved to front countertop to prevent crowding in the hall

Third Level- Administrative Controls

  • Rules and guidelines adapted to the gallery from WorkSafeBC and bccdc sites

  • Occupancy limits decided, one visitor or one “bubble “per room (total of 5 rooms) to ensure distancing; monitor that the hallway is vacant before use.  Visitors advised re: traffic flow on entry as there is no way to establish a loop.

  • Washroom designated for staff only.

  • The gallery continues to operate at reduced hours as per comfort zone of the volunteers. We will open only for Thursday to Sunday., from 11-3 pm. Following Dr. Henry’s advice, and as volunteers have confidence in their safety, we will slowly expand hours.

  • Hand sanitizer materials are in place throughout the gallery with accompanying signage. Disinfectant and paper towels are available at the desk, kitchen and bathroom. Guidelines for sanitizing and disinfecting have been developed and a written copy is posted at the desk.

  • The details of the guidelines are available from the Executive Director at: hopedistrictartscouncil@gmail.com , listed under “2020 Volunteer Guidelines adapted for HAG from WorkSafeBC.

  • Posters for the entry includes limits of visitors, mandatory requirements for masks and contact information, lack of covid/flu symptoms, cough protection.

  • Unnecessary tools and equipment have been removed from the desk and kitchen areas. Volunteer staff have been advised to bring their own supplies and refreshments.

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Step 3

  • Staff ask visitors re: symptoms, review visitor numbers and flow through the gallery, assess for masks, and obtain contact information as visitors enter.

  • Working Alone guidelines have been adapted and strategies have been reviewed with all staff prior to starting. Illness policies have been developed and reviewed with all staff. Both are at the desk.

  • These are both included in the “2020 Volunteer Guidelines adapted for HAG” (from WorkSafeBC”) and are available for WorkSafeBC review trough the Executive Director at hopedistrictartscouncil@gmail.com.

 
Step 4

Communication plans and training policies that address new policies and procedures are addressed in the identified documents listed above. WorkSafeBC recommended signage is in place in a reduced form.

HDAC board members who are also volunteer staff have trained other volunteers and are available for ensuring policies and procedures are being followed. The staffing coordinator will also be available for volunteer assistance with upholding and refining policies and procedures.

 

Step 5

All members have been asked to monitor risks and offer suggestions for improvement to identified HDAC board members and the staffing coordinator.

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Step 6

The training plan has been developed for the volunteer staff, including the use of products for hand sanitizing and disinfecting, as outlined in “2020 Volunteer Guidelines adapted for HAG” from WorkSafeBC”, listed above.

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